A new PECOS File is available for download as of 09/20/2021

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Main Software Version Update

Version 6960 dated 09/13/2021 is  available.

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Update to COVID-19 Screening in Main Software

On June 17, 2021, the Occupational Health and Safety Administration (OSHA) issued new Emergency Temporary Standards (ETS) that specially apply to employers that provide “healthcare services”.  The ETS address COVID-19 precautions and employer obligations.  Some of the standards have an effective date of July 5, 2021.

Employers who fall under the scope of OSHA COVID-19 ETS are required to screen employees before each work day and/or shift for COVID-19 symptoms.  Employers can determine what type of screening they use.  The ETS requires employers to remove employees from the workplace who are COVID-19 positive, suspected to have COVID-19, been in contact with COVID-19 positive person, or experiencing COVID-19 symptoms.  More information on the OSHA ETS  is available at (29 CFR 1910, subpart U)

In response to the new standard related to employee screening, Allegheny Software has updated the COVID-19 Screening Tool available in the Main Software.  The Employee Screening tool now has the additional screening questions required by ETS.  (See below).  The additional questions will be available  on the tool for Employee Screenings dated on/after July 1, 2021.   The updates to the tool are available with Main Software Version 6924.

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Clinical Software Version Update

Clinical Software Version Update 2910 dated 06/02/2021 is  available.

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Sandata EVV Export & HHC3000 Import Instructions

Below you will find instructions on exporting EVV information from Sandata and importing into HHC3000.

1. Once logged into HHC 3000, select the ‘Utilities” tab

2.  Next select “Telephony EVV” under the Imports column

3.  At the top of the screen select the “Sandata Alternate EVV Import File”.  Once selected, you will select the button for “Sandata Instructions”

4.  The detailed instructions to create an export file from Sandata and import into HHC3000 will appear.

It is recommended initially that you only import Sandata EVV records for one day at a time.  This will help you learn how import the data and make any necessary corrections easier.

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Updated Home Health Aide Plan of Care

Version 6883 will include an update to the Home Health Aide Plan of Care.

An Additional tab has been added labeled Frequency/Supervisory. This will include the Visit Frequency/Duration and Supervisory Visit Frequency. When filled out, these will print in the lower right hand area of the HHA POC printout. If nothing is added in these fields, then it will display as a blank box on the HHA POC.

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Cloud Managed Hosting Log-On Issue

There appears to be an issue with logging into the Allegheny Software Managed Hosting Software from within different web browsers. Our technical staff is actively working on this.

3/12/21 4:30p- Issue resolved. Log in Screen may appear different at this time, but Allegheny Software Logo still appears on the top of the log in screen.  Current User Name and Password remains unchanged.

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Billing- 0023 Revenue Code Line Update

On 2/22/21, CMS Claims Processing Issues has announced update regarding Reason Codes U5391 & 38107: No RAP or No Matching RAP is found. After they researched the issues, the CMS system is editing claims correctly. They report that regardless of when the RAP is submitted, the 0023 revenue code date submitted on the RAP and the claim MUST MATCH.

We have made an update to HHC 3000, that will accommodate this change. The update will be available 2/23/2021, Version 6836.

When billing a subsequent RAP, if the First Billable visit field is left blank, the software will use the ‘From’ date of the billing period on the RAP Claim. This will post the billing period ‘From’ Date into the 1st billable visit field for FINAL billing. Agencies will NOT want to use the ‘wrench’ button to automatically pull in the first billable visit, as then the 0023 line date will not match for RAP & Final Claim, if the RAP was billed with a ‘From’ date.

Please contact Allegheny Support with any additional questions.

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Update to the PDGM Billing Screen

Version 6816, dated 1/22/2021 includes an update to the PDGM billing screen.

When viewing the PDGM Billing screen, the user will see a ‘RAPs Only’ button in the top right corner. When the user selects this button, it will display only the RAPs instead of both the RAPs & Finals.

The user will be able to view the following information:

  • Date (Date the assessment was completed)
  • Insurance Company
  • Patient Name
  • Type of Document
  • RAP Start (“From” date of the billing period)
  • Date Billed
  • Days N/B (Days Not billed)
  • RAP Button for billing
  • Days Till (Days until 2nd billing period)
  • RAP2 Start (“From” date of 2nd billing period)
  • Billed Date
  • Days N/B
  • RAP2 Button for billing

This will allow agencies to review their RAPs easier for timely billing.

When the user is wanting to return to the RAP/FINAL page, they would select the ‘RAP/Finals’ button in the same spot and it will return the user to the PDGM Billing screen.

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Main Software Version Update 6796

Main software version  update 6796, dated 1/6/2021, includes an ICD-10 code update that is effective 1/1/2021.

Also, the version update includes the ability to add the KX modifier to a PDGM claim. CMS has stated that “If a RAP that corresponds to a claim was originally received timely but the RAP was canceled and resubmitted to correct an error, enter remarks to indicate this condition, (For example, “Timely RAP, cancel and rebill”). Append Modifier KX to the HIPPS code reported on the revenue code 0023 line. HHAs should resubmit corrected RAPs promptly (generally within 2 business days of canceling the original RAP).”

On the PDGM Screen/ Oasis Billing Info Screen, you will now see a KX Modifier checkbox, that will need to be selected, if a claim requires it.

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