Set Up, Tracking and inclusion on Pay Stubs of Payroll Accrual of Sick time is available with Main Office Software Version 6360 dated 09/19/2018 or later.
In Payroll/ Set Up/Other Payroll Set Up/Payroll Rates tab, Payroll sick pay accrual, agencies must complete the Number of Hours to work to accrue one hour of sick pay, Annual maximum accrual hours, System accrual start date, and the check to mark display accrual on pay stubs.
In Services, all services to be included in calculating the number of hours worked should be assigned a payroll category of Regular. Services considered sick pay must have a payroll category of sick pay applied for the software to know hoe many hours of sick time where used and should be subtracted from the accrual balance for an employee.
In Employee/Payroll/W2 tab agencies can enter a prior balance of accrued hours from another tracking system used prior to feature being available in the software. A balance button is available to track an employees current balance.
Annual maximum accrual hours are cumulative. For example, if the annual maximum is 56 hours per year the employee works 2 years without using any hours the employee balance is 112 hours.
The sick time accrual is included when the Payroll register report is generated or on the printed pay stub when payroll checks are generated.

09/19/2018  Main Office Software Version  6360

09/19/18 Clinical Software Version 2728

As finalized in Medicare Program FY 2019 Hospice Wage Index and Payment rate Update and Hospice Quality Reporting Requirements rule in the Federal Register and Medicare Change Request 10573, Hospice agencies will no longer be required to submit details of Hospice medication refills. A summary line item for specific revenue codes is still required. Although, Agencies may still choose to submit detailed medication refills on claims without fear of claim denial.
Injectable medication refill reporting with revenue code 0636 in detail or summary on claims IS NO LONGER REQUIRED.
Non-injectable medication refill reporting for revenue code 0250 is required as a summary line item on claims with the total for the invoicing period. HCPCS or NDC codes will not longer be required. Agencies may continue to import non-injectable medication through the Hospice medication import for continued detailed claim reporting.
IV Pump and IV Pump Medication refills for revenue codes 0294 and 029x will be required as a summary line item on claims. Detailed reporting o f IV pump and IV Pump medication refills on a hospice claim will not be cause for denial.
Agencies are recommended to work with their administration and the agency Hospice Pharmacy related to determining a practice continuing detailed medication refill reporting or a change to summary line items on claims.
Agencies who have determined to report summary line items for non-injectable medication refills, IV Pump and IV pump medication refills will continue to add a Billing Sheet (Hospice Drugs) in the patients activity screen to record a line item entry summarizing the totals for each of the three revenue codes as applicable for each invoice period.

The new software that Allegheny Software has been working on for nearly two years will be released to our first client sometime in late September, 2018. If all goes well then sometime in November, 2018 we will begin converting HHC 3000 agencies to the new MedStripes software.
We recently had an online demonstration of some of the clinical related features of the new software with several of our current agencies, which we recorded. We decided to make the recording available to all of our agencies. From the main screen of HHC3000, if you select the “Videos” button you see a new button “Download New Software Demo Video” which if pressed will download the recorded demonstration for you to review.
The video will be named medstripesnewsoftwaredemo.mp4.

Anew PECOS file is available for download.

The Print forms for Comprehensive OASIS Assessments in the Clinical Point of Care Software have been restored and are now available with version 2713 dated 07/11/18.

Beginning with Clinical Point of Care software version 2712 dated 07/10/2018 OASIS Comprehensive Assessments PRINT FORMS will not be available in the Clinical Point of Care software. This is a temporary change due to some initial programming required to be ready for OASIS D January 2019.
All OASIS Comprehensive Assessments should be Printed from the Main Office software until further notice.
A message will be posted in Allegheny Messages when the Print form has been restored for OASIS Comprehensive Assessments in the Clinical Point of Care Software.

HHC 3000 Main Office software version 6336 dated 07/03/18 will update the Physician Certification language on the Home Health Plan of care print form. Allegheny Software Publishers has been notified by some agencies that Medicare Medical Record Targeted Auditors are refusing payment due to a lack of wording on the Home Health Plan of Care indicating the Physician does not have a direct or indirect financial relationship/ownership, investment or compensation agreement with the agency. Allegheny Software Publishers has added additional wording to the certification language of the Home Health Plan of Care. Allegheny Software Publishers is aware this additional wording in not part of the five content requirements detailed for the Certification language in 42 CFR 424.22 (a)(1)(i-v). Allegheny Software Publishers does not feel this additional wording will cause any issues as it continues to ensure the five content requirements are present, but will assist agencies with positive payment determinations during targeted probes or medical record reviews.
As per regulation 42 CFR 424.22 (d) Limitation of Performance of Physician Certification and Plan of Care functions, a physician who has a financial relationship as defined by 42 CFR 411.354 with a Home health agency may not certify, recertify, conduct a Face to Face encounter or establish a patient Plan of Care.
Agencies still need to comply with regulation 42 CFR 411.354 in Subpart J relating to Financial Relationship between Physicians and Entities furnishing designated health Services, Financial relationship, compensation and ownership or investment interest.

A new PECOS file is now available for download

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