Software updates related to documentation enhancements supporting comprehensive assessment collaboration are available with Main Office Software version 6446 and Clinical Point of Care Software version 2778.
The OASIS Guidance manual states in Chapter 1 under the heading Comprehensive Assessment and Plan of Care: “Agencies may have the comprehensive assessment completed by one clinician. If collaboration with other health care personnel and/or agency staff is utilized, the agency is responsible for establishing policies and practices related to collaborative efforts, including how assessment information from multiple clinicians will be documented within the clinical record, ensuring compliance with applicable requirements, and accepted standards of practice.”…“For items requiring patient assessment, the collaborating healthcare providers must have had direct contact with the patient.”

Software enhancements include adding the new GG items to the Therapy Assessments and Progress notes allowing Therapists and the individual completing the comprehensive assessment the opportunity to collaborate. The GG items available in the Therapy Assessments and Progress notes will not populate the items in the Comprehensive OASIS assessment.
All documented responses are available in the Print Form and View screens for the records.
The Print form of Comprehensive OASIS Start of Care and Resumption of Care will include a list at the top of all of the Visits with Employee and Discipline that occurred from the SOC or ROC date up to and including the M0090 date. The Recertification OASIS print form will contain a list of visits for the 7 days prior to the M0090 date.
The Trend button (represented as a peach colored button with a picture of a white piece of paper) available at the top of comprehensive documents in the Clinical Point of Care software will contain a new option GG items. The Discharge Goals established in the GG items will be available for evaluation of patient progress in meeting the discharge goal established in the Comprehensive OASIS.

As stated in the Guidance manual Agencies are responsible for specific policies and procedures to reflect collaboration practices. These software Enhancements are meant to assist agencies in meeting collaboration practices but do not establish or endorse specific policies or procedures.

Agencies receiving a Fatal Error rejection when submitting OASIS D Discharge xml files should obtain Main Office software version 6434 dated 01/30/2019. The update will correct a typographical error in item GG0170P and GG0170Q labels in the xml file.

Main Office Software version 6419 dated 01/15/2019 will correct a Validation Report warning some agencies are receiving for submitted HIPPS code does not match the calculated HIPPS code upon xml file submission. A correction has been made to the point calculation in the Clinical domain. Typographical errors in the PPS Summary sheet have been completed in the Functional domain.

Enhanced Error checking has been made available for OASIS Assessments with Main Office Software version 6415 dated 01/11/19 and Clinical Point Of Care Software version 2759 dated 01/11/19.
The enhanced error checks are related to the new GG and JJ question responses that will cause a Fatal Rejection when submitted to CMS but are not associated with a designated skip pattern.

Agencies should update to Main Office software version 6411 dated 01/09/19 prior to submitting OASIS XML files for Recertification and Other Follow up OASIS Assessments.
The latest version will correct an issue related to M1860 in the xml file. No change in data entry is required.

Agencies should have Main Office software version 6409 dated 01/08/19 and Clinical Point of Care software version 2756 dated 01/08/19 to receive the latest most complete OASIS D error checking.

Agencies should have Main Office Software version 6409 dated 01/08/2019 or later prior to submitting OASIS D XML files.

Agencies will need Main Office software version 6404 dated 01/03/19 or later to successfully submit OASIS C2 xml files.

Agencies will need to have Main office software version 6401 dated 01/02/2019 and Clinical software version 2741 dated 12/31/19 for the latest updates related to OASIS D data entry fields. Additional updates will be released in the coming day(s) to update OASIS D error checks. An additional message will be posted on Allegheny Messages at the time of the version update to resolve all OASIS Error/edit checks.

A new Communication note type, Falls, has been added to the Communication note types with Main Office software version 6381 and Clinical Point of Care software version 2731 both dated 11/12/18.
A Falls Communication note generated when a patient has a fall can be tracked in the Main office software through the Control Board or the Communication note Listing. Clinicians utilizing the Clinical Point of Care Software can count and review any entered details utilizing the Document log in order to respond to the New OASIS D item J1800 and J1900 related to any Patient falls since SOC/ROC with the corresponding number for Falls with No injury, Injury and Major Injury.

Agencies will need Main Office Software Version 6362 dated 10-01-18 prior to submitting any OASIS XML files to CMS for OASIS Assessments with a M0090 date of 10-01-18 or later to ensure the updated HIPPS Version is applied.

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