Hospice agencies will need to have Main Office software version 5515 or later when creating HIS files for submission to the ASAP system relating to item J0900 D.  Clinical Software Version 2235 will also reflect the change.

Hospice agencies will need to have Main Office software version 5511 or later when creating HIS files for submission to the ASAP system due to additional updates to the xml file format created by the software.

Hospice agencies will need to have Main Office software version 5504 or later when creating HIS files for submission to the ASAP system due to additional updates to the xml file format created by the software.

In the Coming weeks Allegheny Software will be releasing software enhancements to assist agencies in compliance with the HIPPA Security Standards.

Additional Audit Controls and Information System Activity Reports offered will include reports of  Software User Log In /Out with Date and Time Stamp and workstation name.  The Patient database screen will default to the “Grid” format.  Audit log reports of user access to patient information will include the Patient, the software User, date and time stamp and the workstation name.  Enhancements to the I/O button will add the workstation name with notations when a document was initiated or edited.  The I/O button currently tracks and reports the software user both Main office and Clinical Point of Care who accessed a highlighted document in a patient activity grid.  The I/O button includes the date and time of the user entry and exit to the document.  This is currently a printable report.

System Security Setup will be enhanced to require a user security setting for each Listing, Historical and Billing report.  Tracking will be provided to generate an audit log of the software user, date and time stamp, and workstation name who printed a report including the parameters used.  CSV and Excel export files generated will also be included in the audit log.

Access to Comprehensive documentation will be modified.  Documents will be saved and locked when programmed criteria have been met.  For example, Electronically Approved documents for those agencies utilizing this feature and after aging 24 hours from the original document date for visit assessments.  OASIS documents will be locked after aging the maximum time allowed for completion by CMS guidance.  An Addendum will be provided allowing data entry of the corrections or late entry.  The Addendum will require the Electronic approval of the User making the Addendum (for those agencies utilizing the feature) as well as recording the software user name, date and time stamp.  Addendums to Comprehensive OASIS documents correcting OASIS questions will only be made in the Main office software.  The specific OASIS question must be designated and then changed.  The software will log the User name, date and time stamp, Value prior to change and the Value after change.  The logged change will be included in the correction OASIS file created by the software for submission to the state.

Use of the software Import Feature will include additional print notation on documents generated using the Import Feature.  The software will print the source document (the historical document that is imported into a new document) and the source document’s original date on the newly added document.

Hospice agencies will need to have Main Office software version 5503 or later when creating HIS files for submission to the ASAP system due to additional updates to the xml file format created by the software.

A new PECOS file is available for download.

Available with Clinical Software version 2203 and Main Office software version 5502, Hospice Bereavement and Spiritual assessments and visits have been made available in the software.  In the Clinical POC software, documents can be found when a visit is added in a patient activity screen.  After billing information is entered, select to ‘Add’ Hospice-Other.  In the Type of Note drop down the Bereavement Assessment, Bereavement Visit, Spiritual Assessment, or Spiritual Visit can be selected.  Phrases available for use in Intervention, Counselling activities sections of the document can be set up with a phrase location of Services Provided in the Main office software. Phrases available to document Goals can be set up with a phrase location of 485 Goals in the Main Office software.  In the main Office software the documents can be found by selecting the visit (Assessment) option in the Activity Selector Screen.  After the billing information is entered, select to ‘Add’ Hospice- Other.

User I.D. and Password requirements have been changed to assist agencies in complying with HIPAA Security Standards.  Until August 1, 2014, when agencies set up system security for employees or change an existing employee password, agencies will receive an error if a password cannot be used or a warning if a password is considered weak.  After August 1, 2014, agencies will receive an error if a password cannot be used or is considered weak.  Passwords should be unique for each employee,  be at least 8 characters and contain letters, numbers, and special characters.

Agencies experiencing error, Field ‘A0050′ Not Found, when accessing or viewing comprehensive visits or assessments in the Main office software will need to update the Main Office Software to the current version 5496 or later to resolve the error.

Hospice agencies will need to have Main Office software version 5496 or later when creating HIS files for submission to the ASAP system due to additional updates to the xml file format created by the software.

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