Additional changes have been made to the Cert Period Control Board with software version updates dated 10/27/14 or later.  The display of each discipline specific documentation will now be controlled via filter options found across the top of the control board screen.  The Therapy/Nursing and HHA/MSW Comm. buttons will no longer be available.  Upon selection of a discipline filter, the selected discipline activities will display across the entire width of the control board screen.  The additional width will accommodate the new check box columns allowing a visual reference for activities with  Addendums, Attachments, and/or Oxygen Risk Assessment documentation.  A check in the O2 column for an activity  indicates the Oxygen Risk assessment documentation was completed.  A check in the Add column for an activity indicates there is an addendum to the documentation.  A check in the Att column indicates there is an attachment available with the activity.  To view the attachment, highlight the activity and select the Att button found just to the right of the list of discipline specific activities.  Users can then select the actual attachment to view.  The O2, Add, and Att check box columns are also now available in the Patient Activity Screen.  The CIS (Create Initial Schedules) button for each discipline has been moved to the bottom left corner of the discipline specific activity display screen.

Beginning with software version updates available after 10/23/14, Allegheny Software Publishers, Inc. has enlarged the data entry screens found within the Patient Database to accommodate many of the new upgrades to the software.

Available with Clinical Point of Care software versions dated 10/8/2014 or later, clinicians will be able to document a Oxygen Risk Assessment for applicable patients.  The Oxygen Risk Assessment will be available as an additional tab within the Respiratory system button in Visits and OASIS assessments.  Clinicians will have a check box to indicate the Oxygen Risk Assessment is applicable.  Once documentation is completed the Oxygen Risk assessment will be available on the print form.  If the check box is left unchecked the Oxygen Risk assessment will not be included in the documentation screens or the print form.

Available with Main Office software versions dated 10/07/2014 or later Hospice Agencies submitting a late Notice of Election will need to complete additional data entry fields to meet new Medicare reporting requirements beginning October 1, 2014.  Additional data entry fields have been added for entry of the date range for visits and charges that are Medicare Non- covered due to the late submission of the Notice of Election.  The fields can be found in the Patient/ Insurance buttons, Hospice/ Election and Certification tab.  At the bottom of the screen fields are available to enter the dates.  The software will upon claim generation report Occurrence Span Code 77 with the date range.  The software will report any applicable routine or non-routine charges, Visits, and Medication refills as non-covered.  The KX modifier is available for entry in the same screen for those agencies requesting a review of the non-covered status due to late notice of election submission related to an extenuating circumstance.

Available with Main Office and Clinical Point of Care Software Version updates dated 10/1/2014 or later, several upgrades have been added to the Control Board.  A new button is available from the Main Menu screen of the software for the Cert. Period Control Boards allowing users to work specifically with the Control Board for an agency’s patients.  The Patient Control field will allow selection of a specific patient from the agency database.  The function of the Control Record, 485, Therapy, Nursing, HHA and MSW sections remain unchanged.  The CIS button will now allow a user to visualize for an employee being scheduled the number of visits already scheduled for a particular day.  A new SR button has been provided on the main control board screen and within the CIS screen which will provide access to the Schedule Roster screen.  The Schedule Roster screen will allow a scheduler to view and manipulate (transfer or reassign) scheduled visits for both patient and employees.  A new field has been added to the Schedule Roster screen allowing selection of a specific Patient.  Applying the filter will display only the employees assigned by discipline from the Therapy screen for that patient.  When the SR button is selected from with in the CIS screen the patient name will default to the patient whose visits are being scheduled.  The’ PPS What if’ button is now available from the main Control Board screen to assist in evaluating margin estimates with the anticipated visits for a patient episode.  Both Patient and Employee schedule calendars have been added in key access areas to assist in coordinating and manipulating schedules.

Agencies utilizing the software in the Managed Hosting environment will now be able to indicate for a specific employee from their Clinical Workstation settings in the MISC tab of the employee database that the Employee cannot add schedules or visits in the Clinical Point of Care software.   These specified employees will only be able to convert a scheduled visit created in the main office to a visits and attach physical assessment data.  This provides agencies with the ability to manage patient schedules and visit frequency from the Control Board in the main office software.  If an additional visit or scheduled visit is required through the course of the episode the scheduled visit must be added from the main office.  The software will prompt the user for the additional generation of a Physician Order.  A new button in the Control Board will provide Warnings for visits with Order required/Not sent, Order required/Not returned, Order required/Signed, and Order Required/denied.  These warnings coincide with an additional field available for completion within the Scheduled Visit screen in the main software for the Additional Visit Order Status.

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