Available with Main Office Software version 5655, Allegheny Software Publishers has added the required data entry fields for Hospice CAHPS Survey reporting.  The data entry fields are located for each Hospice patient in the Patient data base/ Insurance button/Insurance Companies tab/ Hospice tab/ Election, Certification, CAHPS Survey tab.  The required data entry fields are found at the bottom of the screen.  The software will also utilize and pull the HCPCS code for the Place of Service that is entered as the Default HCPCS but will also check and utilize the last Place of Service HCPCS documented in the Non-Routine Levels of Care tab.  Agencies may begin entering required data at this time.  Allegheny Software Publishers anticipates screens to perform file creation will be available in the next several weeks.  Allegheny Software Publishers has heard from agencies who have chosen Hospice CAHPS Survey Vendors Deyta, DSS Research, FAZZI, and Strategic Health Programs (SHP) and obtained needed file specifications.  If your agency  has chosen another Hospice CAHPS Survey Vendor, please contact Allegheny Software Publishers, Inc.

If your agency is receiving Access Violation errors upon opening or closing OASIS Only Assessments or  while accessing the View screen in the Main office software, please update your main office software to version 5653 dated 1/29/15 to correct the error.

Changes to the previously posted instructions are needed to correct Ohio Medicaid ANSI billing for referring and rendering physicians.  The Main office software must be updated to Version 5648 dated 1/27/15.  In the Insurance data base under the ANSI tab, Additional Items tab for the appropriate payer, there is a new section labeled 2420E Rendering Provider.  The check box for ‘Add 2420E Rendering Provider Segment must be marked.  In section labeled 2310 B, C, D, F Other Rendering Provider Information remove the check mark in ‘Add Referring Physician if Different from Rendering 1:2310F.  If the check box for ‘Add 2310 B Rendering Provider segment Loop’ was marked prior to the previous instructions, it may be left marked.  If this ckeck box was marked due to the previous instructs, please remove the check.

Available with the current software version, agencies required to include the Referring and Rendering Physician in ANSI Electronic Claims must go to the Insurance Database and select the appropriate insurance company  in the look up field.  Once the correct Insurance Company is displayed, select the ANSI tab then the Additional Items tab.  On the right side of the screen in the section labeled 2310 B, C, D, F Other Rendering Provider Information, the check boxes for ‘ADD 2310 B Referring Provider Segment Loop’ and ‘ADD 2310 F Referring Physician if different from Rendering” must be marked.

Agencies will then need to ensure in the Patient data base that each patient’s  Referring and Rendering Physician are documented.  In the Physician screen the Rendering Physician will be entered in the Primary Physician field.  The Referring Physician (if different) will be entered in the 4th Physician field.

Additional labeled instructions will be added to the Physician screen with software versions dated 1/27/15 or later.  These label changes will be in addition to the already present instructions for Hospice agencies.

A new PECOS file is available for download.

Agencies will need to ensure they are utilizing Main Office software version 5635 dated 1/14/2015 prior to creating OASIS xml files for submission to the ASAP system.  The software has been updated to correct errors within the xml file format created by the software.  If your agency has submitted xml files for Inactivated assessments and received fatal errors or rejections, please update the software to version 5635 and recreate the OASIS XML file for submission.

Upgrades have been made to the Create OASIS XML Files screen with Main Office software version 5633 dated 01/13/15.  The screen will now default to filter and display when Loading  Assessments, M0150 Medicare/Medicaid  Assessments only.    Manually  removing the check  M0150 Medicare/medicaid only and selecting Load Assessments will cause the screen to display all OASIS Assessment no matter the payer source.  A Lock button has also been made available on the Create OASIS XML files screen.  As it should no longer be used to create OASIS files, the historical ‘Create OASIS files’ button and screens have been removed from the software.

Agencies will need to ensure they are utilizing Main Office software version 5633 dated 1/13/2015 prior to creating OASIS xml files for submission to the ASAP system.  The software has been updated to correct errors within the xml file format created by the software.  If your agency has submitted xml files and received fatal errors or rejections, please update the software to version 5633 and recreate the OASIS XML file for submission.

Agencies will need to ensure they are utilizing Main Office software version 5631 dated 1/12/2015 prior to creating OASIS xml files for submission to the ASAP system.  The software has been updated to correct errors within the xml file format created by the software.  If your agency has submitted xml files and received fatal errors or rejections, please update the software to version 5631 and recreate the OASIS XML file for submission.

Upgrades have been made to the Create OASIS XML Files screen with Main Office software version 5628 dated 01/09/15.  The screen will now save a check mark placed in the CMS check box column even when the screen is exited or the Patient Filter is utilized.  Check marks will need to be cleared following OASIS XML file creation utilizing the Select an Option to Perform, Clear CMS.  The check marks may also be manually cleared by double clicking on the CMS Check box for a specific assessment.  Check marks must be cleared to prevent the OASIS assessment from being included in another file.

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