Hospice Medication Refill Import

Available with software version 5424 is a Hospice Medications Import Screen in the Utilities Module of the Main Office Software.  Hospice Medication refills in  CSV or XLS (Microsoft Excel) format can now be imported to create a Billing Sheet for each Hospice Patient with Medication refills.  Agencies will still need to set up appropriate service codes for refill type as this is a required column mapping item.  Each Patients Billing Sheet will be included in invoicing to meet the new Hospice Billing Requirements.

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New System Security Setting for the Clinical Point of Care Software

A new Clinical Software override is now available to prevent changes to a Patient’s Demographics Screen by Clinical Point of Care Users.  The override can be found in the Main Office software by selecting the Other Setup Button, Clinical Setup Tab.  The override is listed in the Patient Demographics Section.

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PECOS

A new PECOS file is available for download.

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ICD-10 Testing

For those agencies registered for ICD-10 Testing Week March 3 – 7, 2014 – the ability to create a test file for billing with ICD-10 codes will be available with software versions dated 2/28/14 or later.  The ICD-10 tab in Patients Diagnosis screens will need to be completed for each Patient to be included in the test file.  An additional check box to create an ICD-10 test file has been added to the PPS Billing Screen.

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Hospice Billing Change – Billing Sheet

Changes to the Billing Sheet will be available on software versions dated 2/28/14 or later.  Additional data entry fields for Non-injectable medication refill NDC codes, quantity refilled, and units of measure qualifier.  This information will be required for the new Hospice Reporting requirements.

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ICD-10

With Version 5411 an additional tab is now available for ICD-10 code assignment in the Patient Diagnosis screen.  The ICD-10 code set will be automatically available with no required import.  ICD-10 codes will not pull to reporting or invoicing at this time.

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Connecting to ftp Errors – Resolved

The issue of clinical notebooks connecting to the ftp site has been resolved.  Last night the ftp host site migrated our account.  We were told everything would be the same but this morning we found there were some “permission” issues that had to be resolved.

All users are currently experiencing problems connecting to our ftp site.  We are working with the company that hosts our ftp site to correct the problem and will let you know as soon as it is resolved.  Thanks for your patience.

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Current Certification Periods in Clinical Software

With version updates as of January 31, 2014, the current certification period will begin to display on each Patient Demographics Screen in the Clinical Software.  This process of displaying the certification period will take place over a period of time.

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Authorization Board

As of January 31, 2014, Managed Hosting Clinical Software users will have a new screen available for tracking Authorized Visits.  The button to open the Authorization Board is available when the patient’s medical information screens are accessed.  Each authorization will display with a listing of corresponding authorized visits.  Authorization totals and remaining balances are displayed.  Visits without an authorization will also be listed.

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Hospice Billing Change – Facility NPI

As of April 1, 2014 if revenue code 0656 is used along with HCPCS code Q5004, Q5005, Q5007 or Q5008 then the NPI number of the facility where the services are performed needs to be included in the Hospice ANSI 5010 billing.  These HCPCS codes indicate that the services were performed somewhere other than at the patient’s  home or your home health care agency.

To accommodate this, we have added a drop down box labeled “Outside Location Facility” in the patient visit entry screens which will be used for ANSI 5010 billing.  In order for a outside facility to appear in the drop down it must be setup under Hospitals/Facilities.

We have also added similar drop downs under Patients / Insurance / Hospice / Non-Routine Levels of Care.  If the outside facility is established under the Non-Routine Levels of Care section, the visits generated from posting Hospice routine visit days in the billing module will put the outside facility in the visits assuming you check the post non-routine days from patient insurance check box.

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