Changes to Hospice Medication Refill reporting on Claims October 1, 2018

As finalized in Medicare Program FY 2019 Hospice Wage Index and Payment rate Update and Hospice Quality Reporting Requirements rule in the Federal Register and Medicare Change Request 10573, Hospice agencies will no longer be required to submit details of Hospice medication refills. A summary line item for specific revenue codes is still required. Although, Agencies may still choose to submit detailed medication refills on claims without fear of claim denial.
Injectable medication refill reporting with revenue code 0636 in detail or summary on claims IS NO LONGER REQUIRED.
Non-injectable medication refill reporting for revenue code 0250 is required as a summary line item on claims with the total for the invoicing period. HCPCS or NDC codes will not longer be required. Agencies may continue to import non-injectable medication through the Hospice medication import for continued detailed claim reporting.
IV Pump and IV Pump Medication refills for revenue codes 0294 and 029x will be required as a summary line item on claims. Detailed reporting o f IV pump and IV Pump medication refills on a hospice claim will not be cause for denial.
Agencies are recommended to work with their administration and the agency Hospice Pharmacy related to determining a practice continuing detailed medication refill reporting or a change to summary line items on claims.
Agencies who have determined to report summary line items for non-injectable medication refills, IV Pump and IV pump medication refills will continue to add a Billing Sheet (Hospice Drugs) in the patients activity screen to record a line item entry summarizing the totals for each of the three revenue codes as applicable for each invoice period.

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New MedStripes Software Soon To Be Released

The new software that Allegheny Software has been working on for nearly two years will be released to our first client sometime in late September, 2018. If all goes well then sometime in November, 2018 we will begin converting HHC 3000 agencies to the new MedStripes software.
We recently had an online demonstration of some of the clinical related features of the new software with several of our current agencies, which we recorded. We decided to make the recording available to all of our agencies. From the main screen of HHC3000, if you select the “Videos” button you see a new button “Download New Software Demo Video” which if pressed will download the recorded demonstration for you to review.
The video will be named medstripesnewsoftwaredemo.mp4.

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PECOS

Anew PECOS file is available for download.

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Update for OASIS Comprehensive Assessment Print forms in the Clinical Point of Care Software

The Print forms for Comprehensive OASIS Assessments in the Clinical Point of Care Software have been restored and are now available with version 2713 dated 07/11/18.

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Notice for OASIS print forms in the Clinical Point of Care Software

Beginning with Clinical Point of Care software version 2712 dated 07/10/2018 OASIS Comprehensive Assessments PRINT FORMS will not be available in the Clinical Point of Care software. This is a temporary change due to some initial programming required to be ready for OASIS D January 2019.
All OASIS Comprehensive Assessments should be Printed from the Main Office software until further notice.
A message will be posted in Allegheny Messages when the Print form has been restored for OASIS Comprehensive Assessments in the Clinical Point of Care Software.

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Plan of Care Update

HHC 3000 Main Office software version 6336 dated 07/03/18 will update the Physician Certification language on the Home Health Plan of care print form. Allegheny Software Publishers has been notified by some agencies that Medicare Medical Record Targeted Auditors are refusing payment due to a lack of wording on the Home Health Plan of Care indicating the Physician does not have a direct or indirect financial relationship/ownership, investment or compensation agreement with the agency. Allegheny Software Publishers has added additional wording to the certification language of the Home Health Plan of Care. Allegheny Software Publishers is aware this additional wording in not part of the five content requirements detailed for the Certification language in 42 CFR 424.22 (a)(1)(i-v). Allegheny Software Publishers does not feel this additional wording will cause any issues as it continues to ensure the five content requirements are present, but will assist agencies with positive payment determinations during targeted probes or medical record reviews.
As per regulation 42 CFR 424.22 (d) Limitation of Performance of Physician Certification and Plan of Care functions, a physician who has a financial relationship as defined by 42 CFR 411.354 with a Home health agency may not certify, recertify, conduct a Face to Face encounter or establish a patient Plan of Care.
Agencies still need to comply with regulation 42 CFR 411.354 in Subpart J relating to Financial Relationship between Physicians and Entities furnishing designated health Services, Financial relationship, compensation and ownership or investment interest.

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PECOS

A new PECOS file is now available for download

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Additional fields for Ohio Passport Office Location Numbers for Claims

Additional fields for required Office Location numbers by agency office location for Ohio Passport claims are now available with Main office software version 3627 dated 06/05/18. Agencies will need to enter each office Passport location number for each office location in Office tab in software Set Up. When generating claims in the ANSI 5010 billing screen, agencies must generate claims by Office. Agencies will not have to delete the previous Passport location number that had been entered in the ANSI Set Up tab for the Insurance. Agencies do not need to enter the NPI or Tax ID number for each Office if the numbers are the same as the set up in the Agency tab. Agencies should not have an Office applied to the Insurance set up screen.

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New Security Report for Tracking Employee Time in Comprehensive Visits and Assessments

A new Security Report is now available in the Main Office software. The new Report can be found in Set Up/ System Security/ Security Reports. The Report is called Document in/Out Date and Time. The report provides an audit trail for every time an employee edits and closes a Comprehensive Visit or Assessment in the software. The report will also total the amount of time spend on each record. The report may be run by Data range and for a specific Employee.

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Enhancements to the Progress Summary Document to include DC Medicaid requirements

Enhancements to the Progress Summary Document to include accommodation with DC Medicaid 60 day Progress Summary requirements are available with Main Office software version 6316 and Clinical software version 2693 dated 05/09/18. The enhancements will utilize Dc Medicaid specific PCA Assessment and DC Medicaid Plan of Care to import data into the Summary tab, Hospitalizations and Professional Visits. The Clinical tab contains a new button to import POC will pull DC Medicaid Plan of Care orders for DC Medicaid skilled nursing and PCA service, 24 Hour Management plan and Goals.
The Prior Orders Goals and Notes will continue to allow Import of Physician orders Missed visits and Progress Notes. Items not specific to DC Medicaid services can be removed to maintain functionality for other State or agency specific requirements for Progress Summary documents.
The Summary Progress and Plan will allow the import of Narrative documentation from the last comprehensive assessment or visit for DC Medicaid, other state or agency specific requirements.
The patients current Medications will continue to be imported in the Current Medications tab.
The Progress Summary document in the Clinical Point of Care software will now have access to the Document Log, Trend button to access historical information such as vital signs, orders, medications, and Access to the patient medical information screens such as Physicians is now available from inside of the Progress Summary Document.

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