New Security Report for Tracking Employee Time in Comprehensive Visits and Assessments

A new Security Report is now available in the Main Office software. The new Report can be found in Set Up/ System Security/ Security Reports. The Report is called Document in/Out Date and Time. The report provides an audit trail for every time an employee edits and closes a Comprehensive Visit or Assessment in the software. The report will also total the amount of time spend on each record. The report may be run by Data range and for a specific Employee.

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Enhancements to the Progress Summary Document to include DC Medicaid requirements

Enhancements to the Progress Summary Document to include accommodation with DC Medicaid 60 day Progress Summary requirements are available with Main Office software version 6316 and Clinical software version 2693 dated 05/09/18. The enhancements will utilize Dc Medicaid specific PCA Assessment and DC Medicaid Plan of Care to import data into the Summary tab, Hospitalizations and Professional Visits. The Clinical tab contains a new button to import POC will pull DC Medicaid Plan of Care orders for DC Medicaid skilled nursing and PCA service, 24 Hour Management plan and Goals.
The Prior Orders Goals and Notes will continue to allow Import of Physician orders Missed visits and Progress Notes. Items not specific to DC Medicaid services can be removed to maintain functionality for other State or agency specific requirements for Progress Summary documents.
The Summary Progress and Plan will allow the import of Narrative documentation from the last comprehensive assessment or visit for DC Medicaid, other state or agency specific requirements.
The patients current Medications will continue to be imported in the Current Medications tab.
The Progress Summary document in the Clinical Point of Care software will now have access to the Document Log, Trend button to access historical information such as vital signs, orders, medications, and Access to the patient medical information screens such as Physicians is now available from inside of the Progress Summary Document.

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Transition to new Medicare Beneficiary ID numbers

Main Office software version 6313 dated 05/02/18 adds an additional data entry field in Patients/Insurance/Insurance Companies tab for the New Medicare ID. Agencies may begin to populate a patient’s new MBI number as they receive them. At the time point where the agency transitions a patient from billing and OASIS Submission with the old Medicare ID to the NEW Medicare ID (MBI) the new number is available to move to the Primary Insurance ID field and M0063 Medicare ID field on the Patient Demographics screen.

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PECOS

A new PECOS file is available for download.

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Additional Employee Medicaid ID Available

A new data entry field is available in the Employee database HR Events tab at the top of the screen to enter an Employee Medicaid ID with Main Office Software version 6312 dated 05/01/2018 or later. The new field may be used by those agencies where State Medicaid Programs are requiring Employees to obtain Medicaid ID’s. Tracking for any required renewals will continue to be available through HR Events.
The Employee User Defined Listing Report parameter screen contains a check box include any Medicaid ID in the generated report.

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Required Update for Hospice HIS XML file

Agencies submitting the Hospice Item Set XML file to CMS will need Main office software version 6311 dated 05/01/18. Some agencies have received rejections due to data set versions. The update will correct these errors.

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Enhancements to Sort Options in Print Control

Main Office Software Version 6310 dated 4-3-18 contains additional enhancements to the sort options in Print Control. Discharge and Transfer Summaries may be sorted separately. After Loading Docs with initial filters an additional sort is available. Drop down options in the Sort By filed are, Date, Patient, Physician, Employee, Sent Date. After selecting the Sort By option the tab key on the device key board will convert the screen display.

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Required Update for Electronic Remittance Posting

Agencies receiving an error, invalid integer value when posting electronic remittances will need to update the Main office software to version 6309 dated 04/27/2018.

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Medicare Home Health Rural Add On

As of January 1, 2018 Medicare had removed the Rural Add on for Home Health. Medicare has retroactively reinstated the 3% Rural Add on. Medicare is responsible for adjusting payments retroactive to January1, 2018. Moving forward agencies will need main office software version 6305 dated 04/19/18. The software will begin including the 3% Rural Add on in the PPS dollar calculations in the software.

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Discharge Summary/Transfer Summary Document Enhancements, Extended Version

A new Extended Version of the Discharge Summary/Transfer Summary documents are available with Main Office Software version 6294 and Clinical Point of Care version 2681 in the Managed Hosting Environment only. Server based Clinical Software users will not see the enhanced version but may utilize the Discharge Summary/Transfer Summary Enhanced Version in the Main Office Software.
The Extended version has been made available in advance of finalization of the Federal Register proposed rule for Home Health Discharge planning, Discharge Summary/Transfer Summary content requirements.
Upon adding the Discharge Summary record, the option to convert it to a Transfer Summary continues to remain available. Continue to review and complete the dates the Discharge/Transfer Summary covers. Entry of the Date range will be important in utilizing efficient population of the patient history for the document. An additional Check box is available in the upper right corner to utilize the Extended Version. The Extended Version will display additional tabs providing the opportunity to complete the additional content. Each tab provides an option to Import data from the Patient’s Historical Clinical record entered into the software.
The Status tab will import documentation from the Plan of Care to include the patients Functional Limitations, Mental Psychosocial Behavioral status, Allergies and Immunization Status.
The Vitals tab will allow import the patient vital signs documented in the patient’s clinical records for the dates covered by the Discharge or Transfer Summary.
The Wound tab will allow import of wound documentation in the patient’s clinical record for the dates covered by the Discharge or Transfer Summary.
The Meds tab will allow import of the Patients current medications at the time of Discharge or Transfer.
The Illness tab allows documentation of the course of the patients illness. An option is available to import the narrative note from the last or previous Comprehensive Visit assessment.
Consultations tab will allow import of the documentation found in any Communication Notes designated as a Special type, Addition of MD or Physician Referral.
The Labs tab will allow import of the documentation found in any Communication Note designated as Lab/Lab Work.
The Support Tab will allow Import of the documented Supportive Assistance from the Plan of Care.
Orders tab will allow import of all documented Physician Order updates during the dates covered by the Discharge/transfer summary.
The Transition tab allow direct data entry of the Recommendations Instructions and precautions for ongoing care.
The final Tab, Goals will allow import of the Patient goals. After Import, direct data entry of the patient status for each goal is allowed.
The Final print copy of the Discharge Summary will include patient demographics, Code Status, Language Preference, Diagnosis and a Summary of all services received during the dates covered by the Discharge or Transfer summary.

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