Allegheny Messages

Available with Clinical Software version 2203 and Main Office software version 5502, Hospice Bereavement and Spiritual assessments and visits have been made available in the software.  In the Clinical POC software, documents can be found when a visit is added in a patient activity screen.  After billing information is entered, select to ‘Add’ Hospice-Other.  In the Type of Note drop down the Bereavement Assessment, Bereavement Visit, Spiritual Assessment, or Spiritual Visit can be selected.  Phrases available for use in Intervention, Counselling activities sections of the document can be set up with a phrase location of Services Provided in the Main office software. Phrases available to document Goals can be set up with a phrase location of 485 Goals in the Main Office software.  In the main Office software the documents can be found by selecting the visit (Assessment) option in the Activity Selector Screen.  After the billing information is entered, select to ‘Add’ Hospice- Other.

Beginning with main office software update 5488 and clinical software version 2225.  The Hospice Item set is now available for completion.  The ability to create submission files to meet quality reporting requirements is also available.  The Admission Hospice Item Set can be found inside of the Comprehensive Hospice Assessment (CA) in both the main office software and in the clinical point of care software.  There are 2 check boxes on the initial/default screen.  “Include Hospice Item Set” will incorporate the item set into the comprehensive assessment for the assessing clinician to complete.  The “Hospice Item Set Only” will provide only the item set questions and can be used when the information is extracted from external documents or by a responsible employee, not the assessing clinician.  The Discharge Hospice Item set is found in the main office software in the Statistical Discharge from Agency activity.  The Print Form will provide the page for signatures of the individuals completing the HIS items and the individual verifying record completion.  These signatures will not be included in the submission files but are to be kept by the agency in accordance with policy and procedures related to patient information.  Submission files of HIS assessments can be created by selecting the new “Create HIS files” button from the main menu screen of the main office software.  A grid will display all HIS assessments completed.  To include an assessment in a file, double click on the check box in the Include column for that assessment.  You may include more than one assessment when creating a file.  Once all assessments to be included are checked, indicate the Electronic file directory location.  This will be the location on your agency computer where the file will be saved.  Indicate the file name and select the perform button.  When connected to the ASAP system for submission, you will retrieve the file from the location on your agency computer.  When multiple assessments are included in the file, the software will create a compressed zip file.  Each assessment will be found inside the folder as an XML file meeting submission specifications.