With version updates as of January 31, 2014, the current certification period will begin to display on each Patient Demographics Screen in the Clinical Software.  This process of displaying the certification period will take place over a period of time.

As of January 31, 2014, Managed Hosting Clinical Software users will have a new screen available for tracking Authorized Visits.  The button to open the Authorization Board is available when the patient’s medical information screens are accessed.  Each authorization will display with a listing of corresponding authorized visits.  Authorization totals and remaining balances are displayed.  Visits without an authorization will also be listed.

As of April 1, 2014 if revenue code 0656 is used along with HCPCS code Q5004, Q5005, Q5007 or Q5008 then the NPI number of the facility where the services are performed needs to be included in the Hospice ANSI 5010 billing.  These HCPCS codes indicate that the services were performed somewhere other than at the patient’s  home or your home health care agency.

To accommodate this, we have added a drop down box labeled “Outside Location Facility” in the patient visit entry screens which will be used for ANSI 5010 billing.  In order for a outside facility to appear in the drop down it must be setup under Hospitals/Facilities.

We have also added similar drop downs under Patients / Insurance / Hospice / Non-Routine Levels of Care.  If the outside facility is established under the Non-Routine Levels of Care section, the visits generated from posting Hospice routine visit days in the billing module will put the outside facility in the visits assuming you check the post non-routine days from patient insurance check box.

We have added a new activity type under patients called a “Billing Sheet.”  This new billing sheet will give you the ability to include the Hospice medication changes in the ANSI 5010 billing that will become a requirement as of April 1, 2014.  Only certain revenue codes will appear in the drop downs boxes when a user is in the billing sheet.  There is a new check box in services labeled “Allow to show on Billing Sheets” which if checked, will allow the revenue code to be available in the billing sheets.  There is also a new check box in services labeled “Do not post to Accounts Receivable” to give users the ability to make sure charges for medication changes included in billing do not post to to accounts receivable.

The Missouri Alliance for Home Care [MAHC 10] Fall Risk Assessment has been added to the clinical software.  When in assessments under the Living Arrangements section, when you press the Fall Risk Assessment button you can choose the current fall risk assessment or the MAHC 10 fall risk assessment.

Some agencies have reported that the 2014 PPS episode amounts are only showing the supply dollar amounts.  If this is the case you will have to do another update to version 5386.  The 2014 case mix weights did not get incorporated into your HHC3000 software.

All agencies will need to update to Version 5383 which will be available today after 4:00 pm.  The HIPPS code calculations for OASIS assessments are correct but the total episode dollar amounts being calculated were based upon 2013 PPS case weights instead of the 2014 PPS case weights, which had significant changes.  We apologize for any problems this may have caused.

A new PECOS file is available for download.

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